Executive Administrative Assistant

What You'll Do

• Manager Support Provide comprehensive administrative support to managers, including calendar management, meeting coordination, and travel arrangements Creating, handling and follow up of invoices Contractor and supplier management, logistics, export control Act as a gatekeeper and facilitator for communications Prepare presentations, reports, and meeting materials with high attention to detail Team & Organizational Support Support teams with coordination of team events, workshops, and offsites Help drive rhythm-of-business activities (staff meetings, reviews, reporting cycles) Assist in onboarding new team members and supporting internal processes Manage logistics for cross-functional collaboration across global teams Arrange and manage national and internation travel for team members Operational Excellence Track and manage action items, follow-ups, and deadlines Maintain documentation, organizational charts, and key contact lists Support budget tracking, purchase orders, and expense management Identify opportunities to improve administrative processes and efficiency Communication & Coordination Serve as a key point of contact between teams, and stakeholders Facilitate communication across different time zones and geographies, interface with other sites and assistants Ensure smooth information flow and alignment within the organization Qualifications & Experience Proven experience as an Executive Assistant or similar role supporting managers and teams Strong organizational and multitasking skills with the ability to prioritize effectively Excellent written and verbal communication skills in English (additional languages are a plus) High level of professionalism, discretion, and confidentiality Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word) and ability to learn new tools.
• Ability to work independently and proactively in a dynamic environment Preferred Attributes Experience supporting teams in a fast paced technology environment Strong interpersonal skills and a collaborative mindset Ability to anticipate needs and act with a sense of urgency Comfortable working in an international, matrixed organization More information about NXP in France... #LI-7795