APTM Facilities Operations Senior Administrative Assistant

About This Role

• The Role and Impact As an Administrative Assistant for APTM Facilities Operations organization, you will play a critical role in ensuring the smooth operation of daily activities for individuals and teams within Intel.
• Your day-to-day responsibilities will include managing calendars, coordinating meetings, organizing events, and preparing reports and correspondence.
• By enabling efficient operations and supporting various organizational needs, you will contribute to Intel's ongoing success.
• Business group You will be part of Intel Foundry APTM Facilities Operations team, which focuses on creating a productive and seamless work environment for employees.
• This group supports Intel's broader mission by ensuring the efficient execution of administrative and operational tasks that drive collaboration and organizational effectiveness.
• Key Responsibilities Manage calendars, schedule appointments, and prevent conflicts to ensure efficient time management.
• Coordinate and maintain conference room bookings, as well as plan and execute internal events such as offsite meetings and team-building activities.
• Support hiring activities such as opening requisitions, coordinating interviews, onboarding logistics, and updating organizational information.
• Prepare communications, such as memos, emails, invoices, and reports, while maintaining filing systems for organized documentation.
• Provide real-time scheduling support, leadership events, FTF sessions, executive visits, handle travel arrangements and expense submission for leader.
• Monitor office supply inventory, anticipate needs, and manage procurement processes to maintain workplace readiness.
• Generate reports and presentations, organize and edit documents, and support project-related activities as needed.
• Serve as an information resource and communication channel for policies, procedures, and organizational updates.
• Effectively navigate dynamic and fast-paced environments where priorities, timelines, and requirements may evolve rapidly.
• Maintain composure, confidentiality, and attention to detail in situations requiring discretion, rapid response, and effective problem-solving.