Office Manager

What You'll Do

• Site & Facilities Operations Manage day to day matters with our landlord which includes verification of changes to contracts and review of annual accounts, etc.
• Oversee daily office, lab, and shared‑space operations, including maintenance and repairs.
• Supervise outsourced reception services.
• Manage employee-facing service providers (company phones, bikes, health-club memberships).
• Support organization and execution of internal and customer-facing events.
• Vendor Management & Procurement Ensure all Site Management related contracts are properly documented and endorsed in our global contract management tool.
• Manage external providers for soft and hard services.
• Track performance and SLAs; resolve service issues.
• Ensure compliance with global procurement and contract processes.
• Fleet Administration (Germany) Manage lifecycle of ~65 company vehicles.
• Maintain accurate driver and vehicle data in line with policies and legal requirements.
• Coordinate with fleet service partners and drivers (ordering, returns, maintenance, repairs, tire changes, insurance, HU/TÜV).
• Validate invoices and track fleet costs, including TCO per vehicle.
• EHS Coordination Support compliance with German workplace safety regulations.
• Work with the external Safety Specialist and Occupational Physician.
• Processes & Documentation Maintain SOPs, checklists, asset lists, and operational documentation.
• Manage structured documentation in SharePoint/OneDrive.
• Qualifications 2–4+ years in facilities or site management, ideally with exposure to fleet and EHS topics.
• Strong process discipline and ability to maintain structured documentation.
• Experience with accounting systems for cost tracking, budgeting, and performance reporting.
• Ability to work independently and flexibly across multiple operational areas.
• Very good digital organization skills; strong skills in SharePoint, OneDrive, and MS Office Package (including Excel).
• Proficient and pleasant interpersonal and communication skills; service‑oriented mindset.
• Fluent in German and English.
• Valid EU Class B driver’s license. #LI-TK1 For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S.
• Department of Commerce - Bureau of Industry and Security and/or the U.S.
• Department of State - Directorate of Defense Trade Controls.
• As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.
• We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.
• Job Req Type: Experienced Required Travel: Yes, 10% of the time Shift Type: 1st Shift/Days