Facilities Coordinator 4

What You'll Do

• Facilities Operations & Coordination Coordinate site facilities contracts, vendor services, and preventive maintenance (PM) schedules for the Durham site and satellite offices.
• Support non-technical facilities projects and recurring operational tasks.
• Prepare punch lists and conduct routine audits of offices, conference rooms, break rooms, and common areas to ensure compliance with corporate standards for furniture, cleanliness, and safety.
• Coordinate employee office, lab, and cubicle moves, including setup and reconfiguration.
• Ensure preventative maintenance (PM) compliance for HVAC, CDA systems, building certifications, and permits.
• Review utilities bills and enter data usage and billing information Support departmental leadership in global acquisitions and laboratory expansion projects and others project as needed.
• Review and track utilities usage and billing for assigned sites Procurement & Financial Tracking Issue Requests for Proposals (eReq’s) and originate Purchase Requisitions (PRs) to meet internal customer needs.
• Order parts and materials; track inventory and storage levels.
• Track expenses, purchase orders (POs), credit card charges, and due dates using Excel, Smartsheet and SAP.
• Coordinate site surveys, scope drafting, vendor bidding processes, and contract negotiations Cross-Functional Support Interface with internal and external departments to support special requests, events, and site needs.
• Assist with Facilities service ticket resolution (ServiceNow) and general site support activities.
• Job Requirements Education & Experience Associate’s Degree (AA or AS) or equivalent combination of education and experience.
• Demonstrated proficiency in speaking, reading, writing, and understanding English.
• Strong computer skills with working knowledge of Excel, Word, Smartsheet’s, PowerPoint, Outlook, and SAP.
• Physical Requirements This position requires the ability to perform physical tasks including, but not limited to: Standing and walking for extended periods (up to 8 hours per shift).
• Bending, stooping, kneeling, climbing stairs and ladders, and reaching above shoulder height.
• Lifting, carrying, pushing, and pulling materials ranging from 0 to over 35 lbs.
• Repetitive hand and finger motions for computer and tool use.
• Adequate vision and hearing to read instructions, operate equipment, detect alarms, and communicate effectively.
• For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S.
• Department of Commerce - Bureau of Industry and Security and/or the U.S.
• Department of State - Directorate of Defense Trade Controls.
• As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.
• We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.
• EEO is the Law: Notice of Applicant Rights Under the Law .
• Job Req Type: Experienced Required Travel: Yes, 10% of the time Shift Type: 1st Shift/Days The expected wage range for a new hire into this position is $36 to $49.
• Actual wage offered may vary depending on work location , experience, education, training, external market data, internal pay equity, or other bona fide factors.
• This position qualifies for a discretionary performance-based bonus which is based on personal and company factors.
• This position includes medical, vision and dental coverage, 401k, paid vacation, holidays, and sick time , and other benefits.