Administrative Assistant

What You'll Do

• Manage calendars, meeting scheduling, and room bookings for senior leaders, including coordination across international time zones Organize travel arrangements (flights, hotels, transport) and process expense reports in line with company policy Coordinate logistics for on-site events, leadership visits, workshops, and team meetings, including catering and visitor access Prepare, format, and proofread documents, presentations, and communications for internal distribution Support purchase requisitions, purchase orders, and invoice tracking with Finance and Procurement Assist with onboarding logistics for new hires desk setup, equipment requests, and first-week scheduling Maintain distribution lists, organization charts, SharePoint/Teams sites, and shared trackers Act as a friendly, reliable point of contact for the team, handling queries and ad-hoc requests with discretion What You'll Bring 2+ years of administrative, office coordination, or executive support experience (or equivalent) Strong proficiency with Microsoft Office 365 — Outlook, Teams, PowerPoint, Excel, SharePoint Excellent organizational skills with the ability to prioritize and manage multiple tasks independently Clear, professional written and verbal communication skills Discretion and sound judgment when handling confidential information A collaborative, can-do attitude and comfort working in a fast-paced, global environment Desirable: experience supporting senior leaders in a multinational or technology environment; familiarity with Concur, Workday, or similar enterprise systems.
• What We Offer Competitive pro-rated salary and benefits, including pension, healthcare contribution, and employee stock purchase plan Genuine flexibility on how the 20 hours are scheduled each week A modern campus in Raheen with free parking, subsidized restaurant, and on-site amenities The opportunity to work at the heart of one of Ireland's leading technology employers How to Apply Apply via careers.analog.com with your CV.
• Applications are reviewed on a rolling basis.
• For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S.
• Department of Commerce - Bureau of Industry and Security and/or the U.S.
• Department of State - Directorate of Defense Trade Controls.
• As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.
• We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.
• Job Req Type: Experienced Required Travel: Yes, 10% of the time Shift Type: 1st Shift/Days